Purchase Invoice Automation: Milestone & Subscription

Extra Invoice Terms Choices on Purchase order: milestone, subscription

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  • Frequency
  • Version
  • Environment

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Frequency: Monthly subscription
Version: V12
Environment: Enterprise

Terms and Conditions
30-day money-back guarantee
Shipping: 2-3 Business Days

STORY BEHIND THE FEATURES

ODOO BEHAVIOR

Odoo does not propose any solution for purchase subscription and purchase milestone management.

CLUEDOO BEHAVIOR

Cluedoo enhance the purchase order invoicing policy by give possibility on the purchase order to select the invoicing terms:

- Based on milestone with pre-defined rules.

- Based on subscription with a full pre-defined vendor bills plan.

MODULE +

In purchase order, you can manage all your purchases, including contract with monthly invoice, project related purchase with milestones,...

BUSINESS CASE

By using the invoicing terms on purchase orders, all the vendor bills are created from a source document and not from scratch which ensures a proper commitment of the related expense. 

CLUEDOO RECOMMENDATION

Installation: 100% of the database.

Recommendation / Best practice : to be used for all the recurring contract with supplier, whatever if the frequency is once a month or once a year.

As this module create a draft bill at the required date, Cluedoo advices to combine this module with the Vendor bill to be received module. Like that, accountant can confirm the vendor bill as to be received up to the reception of the original vendor bill from the supplier. 

OUR FEATURES AS SOLUTION

Invoice Milestone for Purchase

HOW TO USE THIS MODULE ?

1

On Purchase → Configuration → Invoice Rules Template, we can create a template for invoice rule. We also can directly take this template.




2

On Purchase → Invoice Rule, we can create invoice rule and use the template that we already created. Give name to invoice rule, set invoice date




3

Now create a RfQ, select invoice rule. On Other Info, we can check Auto Run Invoice Milestone so the invoice will be running automatically.





4

Confirm RFQ, and you will have Run Invoice Milestone button. When you click that button, invoice will be created automatically based on the invoice date that we already set on invoice rules.
In this example, first invoice rule is 20% for the date 02/02/2021. Today is 02/02/2021, so when we click Run Invoice Milestone, it creates the invoice for 20%.
For the next invoice, it will be created automatically for the next date as we already set Auto Run Invoice Milestone. 
Warning: the autorun will work best for orders with less than 10 lines. If you have bigger orders, you may have to increase the server limit for the invoice milestone to work.


Invoicing Type: Invoiceable

1

Create an invoice rule with Rules: Subscription and Invoicing Type: Invoiceable.
Set also the invoice date.



2

Create a purchase order with product that has invoicing policy: Ordered Quantities and select the invoice rule that we just set.



3

Click Run Invoice Milestone and it will automatically create the invoices based on the invoice date (past date) that we set on the invoice rule.